20 Task Management Tools to Redefine Team Collaboration


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Task management software is helping teams all around the world to revolutionize their work processes. With the help of the right system, a team can easily reach its goals and enhance its collaboration efforts. Everyone has a different opinion on what makes the best task management software, but task management tools are being used by teams in every industry. In this article, we are going to take a closer look at some of the top task management apps.


What is Task Management Software Used For?

Task management software is used to create a shared space for teams to work. These tools can offer ways to create projects, assign tasks, communicate, and visually track projects. All task management tools are unique and offer different features. To find the best task management software for your team, ask yourself which features will help you to get the most out of your task manager.



Asana is one of the top task management apps available. It has been designed to make team collaboration easier than ever. Made to support different projects, tasks, and team communication efforts, Asana is a space where everyone can work together. Available on both mobile and desktop apps, this highly versatile system allows you to build workflows, manage requests, and support reporting.

Key Features:

  • Project Planning & Organizing
  • Status Tools
  • Visible Timelines
  • Kanban Boards
  • Shared Calendars
  • Forms & Work Management Requests
  • Third-party Integration with Common Apps Like Gmail, Google Drive, and Slack




Designed to offer a new way of working, Monday is a tool that is made to help with everything from project management and operations to marketing, creative design, and software development. This full-service collaboration tool offers you a chance to track projects, work on them, and connect in one shared platform.

Key Features:

  • Custom Dashboards
  • Time-Saving Automations
  • Document Tools & File Management
  • Kanban Boards
  • Gantt Charts
  • Forms & Work Management Requests
  • Third-Party Integrations with tools like Microsoft Teams, Slack, Outlook, and Dropbox




Trello is a productivity powerhouse and task manager that was made to enhance team collaboration. By offering productivity tools that can be used and combined to give teams a way to connect, generate ideas, and accomplish tasks, Trello makes it easy to stay on schedule for any project. This tool was made for design teams and startups, as well as engineering teams, marketing teams, and project managers. Giving teams a sandbox to manage projects and helpful templates to see the process through, this app is great for allowing your team to view a project from different angles.

Key Features:

  • Templates for Project Success
  • Time-Saving Automations
  • Custom Workflows
  • Third-Party Integrations offering support for systems like Jira, Miro, Slack, and Twitter




ClickUp was made to be the one app to replace them all and brings every workplace tool into a shared environment. Made to be the only team task management software you will ever need, ClickUp helps teams to simplify their work and get the job done. With helpful tools and easy ways to set and achieve goals, ClickUp is task management software that wants to replace all of the others. The best part? This is also completely free task management software.

Key Features:

  • Project & Individual Task Tools
  • Chat Rooms & Direct Communication
  • Goal Setting Feature
  • Documents & Whiteboards
  • Custom Dashboards
  • Third-Party Integration with Tools Including Zoom, Google Tools, and Microsoft Teams
  • Completely Free Access to All Features




Notion started out as a simple document tool but has greatly expanded to support teams in recent years. Now, it is being used by powerful teams all over the world–including Pixar! This task management software offers dedicated team spaces where people can work together, share notes, and move through projects and their individual steps. Ideal for creating resource guides and keeping a tab on the flow of a project, Notion makes meeting goals easy.

Key Features:

  • Custom workflows
  • Custom Internal Wikis
  • Project Templates and Roadmaps
  • Document Support
  • Communication Tools
  • Compatibility for Mobile and Desktop




Visor is a flexible spreadsheet tool designed to make tracking any project simple. With drag-and-drop support, rearranging projects at a glance takes no effort. Individual contributors can determine how they view a project and what they see, making it easy for everyone to focus on their work and see the project status as a whole. Designed to partner with Jira, Visor is an official Atlassian Marketplace app.

Key Features:

  • Drag-and-Drop Planning
  • Jira Integration
  • Spreadsheet Design
  • Project Statuses
  • Task Assignments
  • Custom Workflows




Basecamp is a platform that allows support for multiple projects with multiple different contributors. Offering easy communication tools and shared spaces for documents, it is always possible to stay on the same page. You can track your projects through different environments and organize every aspect of every project, all while assigning the appropriate contributors.

Key Features:

  • Message Boards & Chat Rooms
  • To-Do Lists & Task Management Tools
  • File Storage & Document Support
  • Scheduling & Calendars
  • Progress Tracking
  • Support for Custom Branding
  • Assignments Board for Daily Work Tracking



Zoho Projects

Zoho is a task management system that is currently supporting over 1 million businesses around the world. This project tool helps teams organize projects with individual tasks and detailed visuals. Made for easy access to key project details, Zoho allows teams to stay on schedule while they work.

Key Features:

  • Custom Projects & Tasks
  • Timeline Management
  • Visual Project Breakdowns
  • Chat Rooms & Direct Communications
  • Hours Tracking & Invoice Support
  • Task Automation & Workflows
  • Custom Reporting with Visual Representations
  • Third-Party Integration with Top Tools Including the Zoho Suite, Google Suite, Microsoft Suite, and Dropbox

task management



Smartsheet is a powerful project management tool that offers a simple way to work. Designed to support projects for a variety of team types, this tool allows everyone to know exactly what they should be working on and how their contributions are pushing the project forward. Made to keep projects transparent and everyone up to date, this tool has all of the project essentials to keep a team on task.

Key Features:

  • Individual Communication & Team Chats
  • Work Management Requests
  • Calendars & Project Scheduling
  • Enhanced Real-Time Reporting
  • Gantt Charts & Project Visuals
  • Automations & Workflows
  • Governance by Contributors & Administration
  • Digital Asset Management
  • Third-Party Integrations with Slack, Workplace, Google Ads, and Webex

task management



This Best-in-Class project management software was made to give project management a creative twist. Designed for teams to visualize and better understand deadlines and their individual contributions, Robohead offers features that make connecting and collaborating a top priority. With this system, you can support projects through every single step, from brainstorming to reporting, making it easy to move forward and drive innovations.

Key Features:

  • Work Management Requests & Custom Forms
  • Project Templates & Sandboxes for Custom Projects
  • Dedicated Communication with Individuals and Groups
  • Visual Calendars & Scheduling
  • To-Do Lists with Prioritization
  • Custom Dashboards
  • Recent Activity Showing Team Accomplishments
  • Metrics Tracking and Reporting
  • Automated Workflows
  • Third-Party Integrations with Microsoft, Slack, and More

task management



Made by a fully remote company that works hard to streamline digital team collaboration, Todoist is a tool that is perfect for both personal use and team use. Making it easy to engage in discussion, manage tasks, and share files, Todoist wants to be the tool you turn to whether you are in the office or starting your day at home. Shared work and collaboration are easier than ever, giving you unique ways to manage projects and filter your day.

Key Features:

  • Custom Projects & Tasks
  • Color-Coding for Easy Visuals
  • Prioritization and Task Assigning
  • Calendars and To-Do Lists
  • Custom Boards for Visual Collaboration
  • Drag-and-Drop Support for Easy Changes
  • Custom Permissions for Individual Projects
  • Shared File Uploads
  • Productivity Visualizations

task management



Built to support teamwork across the board, this collaboration tool helps teams understand exactly what they need to work on and when. With support for individual planning and projects alike, this tool helps teams to understand what is going on with every element of a project, from task timelines to budget management. Offering simplified visuals and a system that is easy to navigate, Teamwork helps teams work together better.

Key Features:

  • Custom Projects and Tasks
  • Daily Task View
  • Timeline Visuals
  • Custom Fields for Custom Tracking
  • Individual and Team Chats
  • Support for Multiple Project Aspects
  • Visual Tracking
  • Resource Scheduling
  • Workflows
  • Integration with Hubspot

task management



GuideCX doesn’t just want to support your team–it wants to support your stakeholders too. This project management software allows support for both team views and client-facing views to keep everyone on the same page. From managing budgets to spotting issues with scope constraints, GuideCX allows for easy resource management so you can finish every project on schedule.

Key Features:

  • Custom Projects & Tasks
  • Budget Visualization & Management
  • Easy Scope Creep Identification
  • Custom Dashboards
  • Status Change Request Forms
  • Login-Free Client Portal
  • Support for Unlimited Contributors
  • Individual and Team Collaboration
  • Third-Party Integrations with Slack, Salesforce, and Hubspot

task management



Airtable is easily one of the most customizable task management software options available. Made to help teams accelerate work and collaborate effectively, Airtable makes it easy to create the project management tool that you want to see without ever using code. Offering form-building and project features, Airtable looks different at every company. When you ask: what is task management software used for? Airtable has a clear answer–anything and everything.

Key Features:

  • Custom Projects & Timelines
  • Project Templates
  • Task Assignments
  • Custom Fields & Forms
  • Tabs for Project Organization
  • Support for Approval Requests
  • Powerful Project Data
  • Inventory Tracking
  • Third-Party Integrations with Miro, Jira, Loom, and Formstack

task management



Made to enhance transparency and communication, Wrike was created to make it easy for teams to get the job done. With this tool, everyone knows where they stand and where the project stands, making it a powerful motivator. Used by large-scale teams all around the world, Wrike brings a beautiful interface and every tool a project team could ever need.

Key Features:

  • Custom Dashboards
  • Easy Tagging & Communication
  • Gantt Charts & Project Visuals
  • Industry-Leading Security
  • Project Automation & Workflows
  • Kanban Boards
  • Dynamic Request Forms
  • Mobile & Desktop support
  • Third-Party Integration with Dropbox, Salesforce, Zoom, Google, Microsoft, and Slack

task management



This remote-friendly team workspace is another powerful tool from the task management professionals at Atlassian. Designed to encourage team collaboration and support active communications, Confluence offers a user-friendly tool that supports best practices and fits seamlessly into any team environment.

Key Features:

  • Digital File Storage
  • Extensive User Support
  • History & Page Versioning
  • Project Templates
  • Real-Time Updates & Collaboration Notifications
  • Permissions Settings & Security
  • Custom Home Feed
  • Third-Party Integration with Jira, Trello, Microsoft, Salesforce, and Google

task management



This modern workspace offers teams a chance to easily visualize every step of their project. Bringing together simplified task assignments and visualizations for each workload, Activecollab is friendly for all users, making it great for generating buy-in from a team. With support for every project, this tool also offers support for unlimited clients–and allows you to show them how the project is coming along too!

Key Features:

  • Individual & Team Communication
  • Visualized Resource Management
  • Work Request Forms & Invoices
  • Custom Dashboards & Task Views
  • Client Management & Feedback Support
  • Time-Tracking & Billing
  • Budget Management
  • Selective Third-Party Integration and Importing

task management



Freshservice is task management software that is ideal for IT teams looking to take their projects to the next level. Made to steamline and support in-house technology work, Freshservice is one of the more powerful task management tools that supports tech teams how they work. It is absolutely the best task management software for IT teams available. With this system, you gain access to all of the popular tools you could need with a distinctly technical focus.

Key Features:

  • Custom Projects & Tasks
  • Communication & Collaboration Tools
  • Goal Setting & Status Tracking
  • Time-Tracking & Monitoring
  • Custom Dashboards & Flexible Views
  • Reporting and Analytics
  • Support for Versioning & Test Cases

task management


Adobe Workfront

Made by creative industry leader Adobe, Adobe Workfront is yet another powerful tool that has been added to their collection. With this project tool, teams can easily work on multiple projects and keep them organized in one place. Built to make assigning tasks and managing teams easy, this collaborative software has everything teams need to meet their goals.

Key Features:

  • Custom Projects & Tasks
  • Easy Assignment, Including Multiple Assignees
  • Support for Multiple Teams & Departments
  • Easy Communication & Collaboration
  • Project Status Tracking
  • Templates & Item Types


task management



ZiFlow is a task management tool that was made to support creative teams as they reach that final push. Offering support for every kind of creative process, ZiFlow is made to help teams reach goals, obtain feedback, and provide a better creative product. Creating a collaboration space that is ideal for brainstorming, ZiFlow is here to help teams make their next masterpiece together.

Key Features:

  • Digital Storage & Extensive File Support
  • Automations & Workflows
  • Team Collaboration & Communication
  • Version History & Management
  • Creative Feedback Support
  • Third-Party Integration with Slack, Google, Dropbox, Trello, Basecamp, and More

task management

Which Task Management Tool is Best?

There are plenty of powerful task management tools, making it difficult to decide which one is the best out of all of the top task management apps available. To find the best task management software for your team, you will want to explore the features that they all offer. Choose a system that will support your team’s needs, make collaborations easy, and offer any necessary third-party integrations. Every task manager has something special to offer your workflow!

Otter Staff

Otter Staff

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